Privacy Statement

Contacting us

If you contact us using our online forms or via e-mail, the personal data you provide will only be used for the purpose of handling your request. Your data will be stored for six months to enable us to deal with any follow-up queries in case they arise. We will not transfer your data unless you have given us your explicit consent.

If you contact the Environment Agency Austria (Umweltbundesamt Gesellschaft mit beschränkter Haftung (UBA-GmbH)) by e-mail, your e-mail will first be checked in the Microsoft Cloud by a multi-level real-time protection against spam and malware (Microsoft Exchange Online Protection).
All of Microsoft’s servers required for this purpose are located in EU data centres within the geographical region of Europe. Such checks will also be performed if the Environment Agency Austria contacts you, only the other way round. For more information regarding Microsoft cloud services, please see the relevant section on “Microsoft Cloud Services” below.

Liability disclaimer

This website contains links to external websites which have been provided by third parties. We are not responsible for the content of these external websites and therefore do not accept any liability for the content of these websites. Responsibility for the linked pages lies with the providers or operators of the external websites. While we make all reasonable efforts to ensure that the information provided on the linked sites is accurate, we cannot always guarantee the accuracy of information provided on the sites unless there is concrete evidence of an infringement. If we become aware of any such infringement, we will immediately remove such links.

Data stored when placing an order through this website

Please note that for the purpose of making the purchasing process easier, and for further processing your order, the following data will be stored by us:  Institution/company, unit/department, VAT number, title, first name, surname, street name, postcode, town or city, e-mail address, telephone number, contact person, invoicing address (if different from the above). 

The data will be processed on the basis of the legal obligations set out in Section 96 (3) of the Telecommunications Act and Article 6 (1)(a) (consent) and/or 6 (1)(b) (necessary for the performance of a contract) of the GDPR. 

No data is transferred to third parties, with the exception of a possible transfer to KSV1870 Information GmbH (Kreditschutzverband von 1870) for the purpose of credit checks or data reconciliation, and if necessary to KSV1870 Forderungsmanagement GmbH for the purpose of processing our receivables management and to our auditor for the purpose of fulfilling our tax obligations.

The details we store will be erased upon the cancellation of a purchase. In the event that a contract is concluded, all details related to that contract will be stored for tax purposes until the expiration date of the statutory retention period (7 years).  

The following details will also be stored by us until the product liability expiration date (10 years): your name, your address, the items you have purchased and date of purchase.

Cookies

Our website uses cookies. Cookies are small text files that are placed on your computer or mobile phone when you browse websites. They do not cause any damage to your computer, tablet or mobile device.

These cookies are so-called technically necessary cookies that are required for the operation of the website. They are automatically removed from your terminal device after you close your browser. 

If you do not want this to happen, you can configure your browser so that it informs you before cookies are saved, and allow cookies to be stored only in individual cases. How this works with the top browsers in use you can find out via the links below.

Chrome Internet Browser

Firefox Internet Browser

Microsoft Edge Browser

Please remember that if you choose to disable cookies, you may find that certain sections of our website do not work properly.

Newsletter

You can use our website to subscribe to newsletters. In this case we need your name and your e-mail address and a written declaration of your consent to receiving our newsletter.

To provide you with targeted content, we also collect and process information which is provided on a voluntary basis, e.g. your institution/company, unit/department, VAT number, title, street name, postcode, town or city, telephone number, contact person, invoicing address (if different from the above). 

You may cancel your newsletter subscription at any time. Please unsubscribe in the newsletter. Your details will be removed from our mailing list immediately.

Our newsletters regularly contain links to our or other websites. Although all personal data is processed on servers within the EU, one of the sub-processors has its registered office in the United States of America. Therefore, if you click on such a link, personal data may be transferred to the United States of America.

Event registration

You can register for events of the Environment Agency Austria online through our website. In these cases, your name and your contact details will be processed for the sole purpose of organising and implementing the event. Your data will not be transmitted to third parties and will be erased as soon as their collection no longer serves the fulfilment of their purpose.

Social Media Plugins

On our website we use social sharing buttons which help you share content from our website to Facebook, Twitter, Google plus and LinkedIn. This only happens if you actively click on one of these social sharing buttons. Before you activate the social media plugin no data will be transferred to the relevant social media provider. These buttons are created with the so-called Shariff method to protect your privacy.
More information about the Shariff project (German)

Data in connection with job applications

You can apply for our advertised jobs on our careers page through our job portal. If this results in a contractual relationship with a data subject, the transmitted data will be stored for the purpose of processing the contractual relationship in compliance with the statutory provisions.

If no contractual relationship with the Environment Agency Austria is established in the course of your application, the application documents will be automatically deleted based on the provisions of §15 and §29 of the Equal Treatment Act, at the latest seven months after notification of the rejection decision, provided that no other legitimate interests of the data controller conflict with such deletion.

If you would like us to keep your application data on record for up to one year for subsequent job offers and related recruitment measures, please send us an informal e-mail with your consent to this to bewerbungen@umweltbundesamt.at. You can revoke this consent at any time by sending an e-mail to the aforementioned e-mail address. The data will be deleted immediately after your revocation, but no later than seven months after receipt of your application.

The purpose of the processing is to recruit suitable employees for Environment Agency Austria.

The Environment Agency Austria will process the following categories of personal data In course of your application:

• Name details
• Contact details
• Date of birth
• Citizenship
• Work permit valid until
• Earliest starting date
• Salary expectations
• Photograph
• Curriculum vitae
• Letter of motivation
• Certificates
• IP address
• Other personal data that you have expressly provided to us voluntarily

Any other personal information you expressly provide to us voluntarily.

Special categories of personal data within the meaning of Article 9 of the GDPR will only be processed by the Environment Agency Austria if you have expressly provided the Umweltbundesamt with this information voluntarily as part of your application. Such transmission by you is deemed to be express and voluntary consent within the meaning of Art. 9(2)(a) of the GDPR. You can revoke this consent at any time.

Data you have transmitted to us will be processed exclusively by Environment Agency Austria employees who are directly entrusted with your application at Environment Agency Austria.

The Environment Agency Austria will under no circumstances pass on your application documents to third parties or disclose them to third parties.

Serverlogs

The following data are logged in the server logs of our offer: the user’s IP address and data concerning the time of the request, the purpose of the request, the data volume transmitted, a notification stating whether the request was successful, the browser and the operating system used, and the website from which the access was made (if the access was made via a link). The data is only used to ensure system security. Serverlogs are kept for 6 months.

Microsoft Cloud-Services

The Environment Agency Austria uses Microsoft cloud and Microsoft cloud services (so-called “software as a service”, e.g. Microsoft Office, Microsoft Azure) for the following purposes:
storage and administration of documents, calendar hosting, the sending and receiving of e-mails, spreadsheets calculation, presentations, exchanges of information, content or documents with certain specified receivers, publishing of websites, templates or other content and information, as well as chats and participation in audio/video conferences. All Microsoft cloud services used by the Environment Agency Austria are operated in EU data centres within the geographical region of Europe. The processing of personal data also takes place in EU data centres within the geographical region of Europe. 

Data centre locations in the geographical region of Europe are for example Austria, Finland, Ireland and the Netherlands.

In the context of these processing operations, personal data relating to the respective users will be processed insofar as they become content of the described services or are part of the communication process.

These data can be user contact data, contract data, process data, or meta data for the relevant documents.
Microsoft itself processes data on usage and meta data for security reasons and for service optimisation. When you use publicly available documents, websites or other content, Microsoft may store cookies on your computer for the purpose of web analysis or to store user settings.

We use Microsoft cloud services on the basis of our legitimate interests pursuant to Art. 6 para. 1 lit. f of the GDPR. Processing is carried out on the basis of a data processing agreement between the Environment Agency Austria and Microsoft.
Further information can be found in Microsoft's privacy statement  and in the Microsoft cloud services security guidelines.

Microsoft cloud services are provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA. If data processing is carried out in the United States of America, such processing in accordance with Article 46 paragraph 2 lit. c  of the GDPR is legally covered by the standard contractual clauses of the European Commission which are part of the contract with Microsoft Corporation. 

YouTube Content

Some YouTube content from our YouTube channel is linked on the websites of the Environment Agency Austria. When you follow such a link by clicking it, your IP address is transferred to YouTube and a cookie is stored in your browser. Please refer to the "Cookies" section of this privacy statement for information on how you can prevent or influence the storage of cookies.

Your rights

You have the right to be informed, to have data rectified or erased, to restrict processing, the right to data portability and the right to object and withdraw your consent. If you think that the processing of your data is in breach of the data protection law, or that your legal claims under the data protection law have been breached in any other way, you can lodge a complaint with the supervisory authority. In Austria, this is the Austrian Data Protection Authority. If you wish to exercise your right to object or withdraw your consent to the processing of your personal data in connection with this website, please send a short e-mail to the Data Protection Officer.

Version 14 (January 18, 2024)

Data Protection Officer appointed under the General Data Protection Regulation

Umweltbundesamt Gesellschaft mit beschränkter Haftung (UBA-GmbH)
Environment Agency Austria
Spittelauer Lände 5
1090 Vienna/Austria

Company Registration Number (Identification-No): FN 187010s
Tel: +43-(0)1-31304

E-Mail: office@umweltbundesamt.at

You can contact our Data Protection Officer at: 

datenschutz@umweltbundesamt.at